Guest blogging can be an extremely fruitful strategy for both B2B as well as B2C businesses. If guest blogging is done in a strategic manner, they can power your SEO rankings, improve your B2B referral programs, and establish effective brand awareness. Ultimately, they can position your website to receive a high volume of targeted traffic. There are countless case studies where a business was able to lift its monthly traffic from 0 to 5-digit figures in less than a year.

However, what can be challenging is getting your write-ups accepted by credible websites. Things can become especially tricky if you fail to write a compelling email that can differentiate your brand in the market. In this blog, we have discussed the best guest post email templates you can use to convince credible websites to consider your write-ups. Let us learn about these templates and other crucial factors in a great detail-

First, let us slightly digress and take a moment to understand what we mean by guest blogging- 

Understanding Guest Blogging

Guest blogging is a content marketing strategy that involves creating articles on third-party websites or blog sites. It is beneficial for both the hosting website publishing the content as well as guest bloggers who get a platform to showcase their thought leadership, industry knowledge and insights. Generally, guest bloggers create content as per the website niche to create quality backlinks and drive high traffic back to their websites. The main advantages of guest blogging are listed as follows:

• Attract high volume of traffic to the website and create quality leads.  
  
  
• Improve their brand awareness, exposure, and credibility.
  
  
• Establish relevant backlinks and enhance domain authority.

Now, since we know what guest blogging is, let us come back to our topic and discuss the best email templates you can use to craft an effective outreach email-

Best 10 Guest Post Email Templates

Template 1:

Hi,

This is (Mention Your Name) from (your company’s name) and I am writing to you to inquire whether you are accepting content from guest bloggers. I am an experienced writer and have written extensively on (mention the topics that you have written about). I think an article about (provide the topic you are aiming to write) would be relevant for your website.

You can check out my latest blog posts-

• {Blog post link 1}
  
  
• {Blog post link 2}
  
  
• {Blog post link 3}

With my expertise, you can rest assured that the blog will be well-researched, original, and AI-free. It will also not be posted on any other website. If you are interested in collaborating with me, feel free to write back to me.

Regards,

Your Name

Template 2:

Hi (Name of the website owner),

This is (your name) writing on behalf of (company name). I am writing to you to find out whether you are willing to collaborate with guest contributors on your website. We focus extensively on our content, and our aim is to establish our presence as a helpful and reliable brand. Our content has already featured on reputed publications such as (Example 1), (Example 2), and (Example 3), just to name a few.

If you are open to accepting content from guest bloggers, we will be happy to show you our content. I am sharing you some sample topics that we think are relevant for your website:

• {Topic 1}
  
  
• {Topic 2}
  
  
• {Topic 3}

We will be happy to discuss new topics if you think the above topics are not right fit for your niche.

Looking forward to hear back from you,

Your Signature

Template 3:

Greetings for the day! 

I have noticed that you are accepting guest contributions for your website, and I am happy to collaborate. I have got an interesting idea that I think would fit perfectly on your website (Mention the topic). 

I am a published writer, and my blogs have featured on numerous credible websites. I am sharing with you my latest writing samples: 

• [Blog Link 1] 
  
  
• [Blog Link 2] 
  
  
• [Blog Link 3] 

Please reply to this email if this collaboration interests you. I will be happy to share additional topics that I have in mind.  

Thanks and Regards,  

Your signature 

Template 4:

Hello,

I am (your name) and I have been a consistent visitor of your website. I go through your blogs on a consistent basis and I recently went through this blog (mention blog topic). In fact, I even implemented the ideas and insights you mentioned in your blog and achieved phenomenal results (mention your achievements).

I have some further ideas that I would like to add related to that topic. It perfectly aligns with your niche and would perform well on your website. I would like to know whether you will be open for a guest post collaboration. I am sharing a few topics that I can write for your website that you can internally link to the above-mentioned blog:

• [Topic 1]
  
  
• [Topic 2]
  
  
• [Topic 3]

You can go through my recent writing samples to check whether my writing style, presentation, and vocabulary would suit your audience or not:

• {Blog Post 1}
  
  
• {Blog Post 2}

Eagerly waiting to hear back from you,

Your signature

Template 5:

Hello,

I am (your name) and I work at (your company’s name). Without taking too much of your time, I would like to suggest a guest post collaboration.

I have seen that you have recently published some quality pieces such as (article 1) and (article 2). I am currently working on a very interesting topic (mention) within your niche, which would be a great addition to your website.

My write-ups have featured in some quality websites. Here are a few my latest articles:

• {Blog post 1}
  
  
• {Blog post 2}
  
  
• {Blog post 3}

I can send you a draft right away if you are willing to collaborate.

Thanks,

Your signature

Template 6:

Hey,

I hope you are having a great day. I am a senior content writer working at (company name).

I see that you have recently made some impressive additions to your blog page, and it would be a great opportunity to have my content published on your website.

Are you accepting guest post contributions? If yes, then I am willing to write on any of the following topics:

• [Topic 1]
  
  
• [Topic 2]
  
  
• [Topic 3]

Feel free to check out my recent blogs to assess my writing style, SEO understanding, and subject knowledge:

• {Blog post 1}
  
  
• {Blog post 2}
  
  
• {Blog post 3}

Let me know your thoughts.

Regards,

Your signature

Template 7:

Hi Mr./Mrs. [Name]

I have been a long-time reader of your blog posts. Your blog page already has some impressive titles. And I think my content can be a significant addition to your blog post.

I will be happy to share my draft if you are accepting guest posts. I have gone through your content submission guidelines and agree with all your quality, SEO, and AI standards. You can rest assured that I will submit an in-depth, well-researched, and AI-free content. Furthermore, I will make sure that I am supporting my ideas with facts, statistics, and figures.

Check out my recent articles:

• {Article 1}
  
  
• {Article 2}
  
  
• {Article 3}

Thanks for your time,

Regards,

Your signature

Template 8:

Hello,

Greetings for the day!

I am a tech writer at (company name). I frequently contribute my blogs at (website 1), (website 2), and website 3).

Since a while, I have been following your website closely and like the depth in which you cover all your blogs. I have even referenced your blogs (blog 1), (blog 2), and (blog 3) on my articles like (article 1), (article 2), and (article 3).

I would love to contribute to your website as a guest blogger. I have already started brainstorming some ideas that I am sharing with you here:

• {Topic 1}
  
  
• {Topic 2}
  
  
• {Topic 3}

If you want me to cover a specific topic, then I am willing to do that as well.

I appreciate your time and am looking forward to reading your thoughts.

Best Regards,

Your signature

Template 9

Hi,

Your blog posts have been a great source of ideas for me for some time now. Your pieces are always insightful, well-researched, and full of the latest facts and figures.

I came across a topic (mention topic) and thought it would be a great addition to your blog page. It aligns with your niche, and I think your audience would like to read it. Are you accepting guest post contributions? I am quite confident that the quality with which I will cover this guest post will be difficult to match.

If you agree, I can write it up soon and send you a draft.

You can evaluate my writing style and get a glimpse of my writing quality from these blog posts:

• {Blog Post Link 1}
  
  
• {Blog Post Link 2}
  
  
• {Blog Post Link 3}

Looking forward to your reply,

Regards,

Your Signature

Template 10:

Hey,

My name is (your name) and I am a marketing head at (company name). I came across your website quite recently and have been quite impressed with your thought leadership.

I would appreciate a guest post contribution opportunity if you are open to it. We target the same industry, niche, and audience and I think this collaboration would benefit both of us.

I am already working on a 2500 blog post on (mention topic) which I think would align with your niche and quality standards. If you have some additional topics in mind, you can share them as well. Furthermore, in future, if you are willing, you are welcome to contribute as a guest blogger on my website as well.

Kindly take a moment and go through my writing samples:

• {Blog post 1}
  
  
• {Blog post 2}
  
  
• {Blog post 3}

Kindly reply if you are open to collaboration. Either way, keep up the good work.

Regards,

Your Signature

Now, let us figure out some quality subject lines you can use in your guest post email template.

Subject Lines You Can Use in Your Email Outreach Template

You can make an impact on the publisher with an effective subject line. This will improve your open rate and boost your chances of guest post acceptance. Here are a few subject lines for your guest post email template:

• Guest Post Ideas.
  
  
• Guest Post Collaboration Request.
  
  
• Guest Post Proposal.
  
  
• A Special Blog to Feed Your Audience (If your niche is non-technical).
  
  
• An Exciting Content to Add to Your Blog Sites.
  
  
• Ready for Guest Post Collaboration?
  
  
• Top-level Articles to Include in Your Website.
  
  
• A Well-researched Blog Post Tailored for Your Audience.
  
  
• Check Out These Guest Post Blog Topics.
  
  
• Have You Planned Your Next Blog Yet? Check Out These Guest Post Topics!

How to Write a Guest Post Outreach Email?

If you are planning to write your email for guest post outreach on your own, here are few tips you can use-

Be Sincere-Stay away from writing generic emails that anyone can write. For example, if you are mentioning that you have been impressed by a few blogs on the website, mention the blog as well as aspects that you really liked. Personalizing the email in this way will help you strike a deeper chord with the publisher.

Don’t Overly Rely on Links- Nowadays, publishers have become quite smart and can smell automation from miles. Instead of including a link to their blog posts that you have appreciated, list down the points that made an impact on you. If you have used their insights in daily life and got results, then mentioning them will be even better. Focus on making a genuine connection for long-term partnership instead of just one-off collaboration.

Align Your Email to Industry Standards- If you are writing to a technical website, then using slang or informal phrases in your emails will not take you far. Align your email tone and terminologies to the industry. You can check out their social media page, website pages, blogs, etc., to anticipate the style and tone that they would expect from an outreach email.

Specify The Benefits of Collaborating with You: Don’t be shy to sell yourself. You can showcase your portfolio, websites your blogs have featured in, your high Domain Authority, high SERP rankings, low spam score, etc. Use all the metrics, achievements, and stats that can make an impact on the publisher. You can also offer social media promotion, future collaboration on your website, free trial on your latest product, etc. Be prepared to invest some fee as websites with high DA, DR, also charge compensation fee for guest posts.

Don’t Focus on the Word Count: Keep in mind that the guest post outreach email is not your average cold email. The emphasis must be on establishing credibility, explaining the ideas well, and taking the conversation forward. You are not selling any product or service to the publisher. So, you can choose to write a longer email and include all the relevant points that you want to include.

Conclusion

Guest blogging is an effective marketing tactic to improve authority, establishing quality backlinks, and driving tailored traffic back to the website. The overall effectiveness of your outreach greatly depends on creating customized and compelling emails that showcase value to the publishers. Leverage these templates as pillars but do include your own unique voice and particular ideas to personalize the emails. The priority must be on developing genuine relationships instead of one-off partnerships. Nevertheless, effectively using these templates and subject lines in your guest posting outreach efforts deliver lasting results.