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Actionable Mac Tips for Busy Professionals To Achieve Peak Productivity

Author Image By ashu masih

Last Updated: June 18, 2024

4 minutes

Are you a busy professional? If so, every day must be a delicate dance of juggling meetings, deadlines, and a never-ending list of chores. Fortunately, you are in luck if you are using a Mac as your work machine, as it can be your companion in helping you achieve your productivity goals. All you need to do is know a trick or two, and you can use your Mac computer to bolster your efficiency and turn you into a workflow whizz. Let’s get started without wasting time. 


Learn And Master The Art of The Shortcut 


Keyboard shortcuts – No need for all the mouse gymnastics and frantically moving your fingers across the trackpad when you can master keyboard shortcuts. Explore staples like Command + V (paste), Command + X (cut), and Command + C (copy) and venture further. Use Command + Shift + 5 to bring up the screenshot menu and Command + Option + D to quickly duplicate files without a fuss. You can also head to System Settings > Keyboard to create custom shortcuts for specific applications. 


Spotlight Search – Spotlight is your Mac’s secret weapon, and mastering this built-in search bar is your gateway to unlocking your system’s navigating prowess. Press Command + Spacebar to bring up Spotlight and type your query. Viola! You’ll find documents, applications, and even web content in a flash. What’s more, you ask? Spotlight performs simple math calculations and unit conversions. 


Move Files Like a Ninja 


Most of the time, working on your Mac means creating some sort of files, such as business documents, personal files, and so on. Inevitably, files accumulate with time and knowing how to move a file in Mac in an instant can boost your productivity in a way you have not imagined. Drag and drop is the easiest way to move files on your Mac, but this isn’t the only way. 

You can also move files using Terminal. To use the move command, go to the Finder menu > open Applications > click Utilities > Terminal > use the mv command to move a folder or file to a new location. 

You can also transfer files between your Mac and other Apple devices using AirDrop. This is a wireless method that allows you to seamlessly transfer files across devices. All you need to ensure is both devices are within Wi-Fi and Bluetooth range. 


Embrace the Magic of Organization


Keeping your digital workspace organized means you no longer have to waste precious time and effort looking for the files and folders you need to complete your tasks. Here’s how you can keep your Mac organized to improve productivity: 


Smart Folders and Finder tags – Finder tags allow you to tame desktop clutter. You can categorize files and assign colorful tags to them. All your files can be combined with Smart Folders so that the folders automatically populate according to the set criteria. Hence, all the essentials will be on your fingertips. 


Split View and Stacks – Enable Split View to compare two documents side-by-side. This will cut through the clutter and allow you to only focus on the two documents or two apps you need for your work. Also, you can activate Stacks to tame your overflowing desktop. Once you choose Stacks, similar files will be grouped automatically so your workspace remains organized. 



Keep Distractions at Bay 


What is the biggest productivity killer? Distraction! Imagine getting multiple notification pings and emails throughout the day. It is easy to lose your focus when there are too many things happening in the background, demanding your attention. 

You can activate the Do Not Disturb mode for focused work sessions. You can also customize notification settings so that alerts are only sent to you after your work day is over. Also, you can use the Focus feature to personalize notifications and alerts according to your activities. There are various Focus modes to choose from, including work, drive, workout, sleep, etc. You can even create personalized Focus modes. 


Seize the Power of Dictation 


Dictation is a powerful yet ignored feature. Using the in-built capabilities of dictation, you no longer have to strain your fingers. Let your Mac translate what you dictate into text. You can enable Dictation by going to System Preferences > Keyboard > Dictation. Then, whenever you are in a text field, press Fn twice to activate dictation. 


Use the Cloud 


You don’t need those bulky USB drives. You can use iCloud Drive and similar cloud storage services to store your essential files online. This ensures accessibility of those files from any device, along with seamless collaboration with team members. 

Embracing the cloud will bolster your productivity as you can easily access and work on files from any device and any location. 


Final Thoughts 


Mac is a productivity workhorse that already comes with features and tools to help you improve your workflow. All you have to do is harness the power of Mc and unlock peak productivity. So, implement the tips and tricks mentioned above and streamline your work like never before. 


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Categories: Technology

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